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[Name]
[Designation]

Reference : Domain Name : [XXXXXX.GOV.IN] & Registrant ID : xxxxxxxxxx (received from Web Site On-line Sign Up Form) 

Dear Domain Registrar,

As [Title], the head for the [Department Name], I formally request the administrative control of the third-level domain name [xxxxx.gov.in]  to designate NIC to handle sub domain registrations (fourth level). By requesting this, I acknowledge that we are eligible and meet all the GOV.IN domain requirements. In addition, I shall ensure the website content of the requested domain name conforms with the GOV.IN  policy and IT Act of India.

I shall ensure that the departments will sent the Authorization letters for their sub domains. This sub domain names will be used only for official purpose. I understand that the GOV.IN Registrar retains the right to withdraw the delegation of this sub domain at any time.

[Title, first name, last name] will be the Administrative Point of Contact (POC) for the sub domain delegations under [xxxxxx.gov.in]. If there are any queries, please contact [him/her] at [phone number] or via email at [email address].

Thank you for your kind cooperation.

Sincerely,

[Signature]
[Name].

[Date].

To,

GOV.IN Domain Registrar,
Room No. 375, 3rd Floor(A4B4),
National Informatics Centre(NIC),
Department of Information Technology, MoCIT,
A-Block, CGO Complex,
Lodhi Road, 
New Delhi - 110 003
Fax: +91-11-24368854